How to Write an Invoice Email Tips and Templates

writing an invoice

There are many ways to track your data, but the best solution is to have an all-in-one database that lets you see information clearly, access it easily, and apply it practically. That applies to whether your staff are working back in the office, or are live on-site, with a customer. If you think about all the information you need for completing a standard invoice template, it makes sense to make it as accessible as possible. This way, whoever might be responsible can have a straightforward and pain-free experience accessing it.

If you’ve tried several times to reach out, both by email and phone, and you’ve received no response, then it may be time to end the relationship with your client. Cold outreach is used across a number of different industries. However, it’s worth highlighting that you risk losing their interest if you don’t follow-up with them within a few days. According to a study done by Backlinko, sending a follow-up to a cold outreach email can double your response rate. Small talk at the beginning of a meeting can provide you with invaluable information.

After you send a cold outreach email

If you want your recipient to take specific action, make sure to make this very clear in your last paragraph. In this section, you’ll draft the real content of your letter. In your first paragraph, introduce yourself and identify the main point of your letter. Make sure to use one-inch margins throughout your document, as well.

  • If payment is still pending we can extend a grace period to help get that settled.
  • You can also accept online payments on your invoices as Agiled integrates with a lot of Payment Gateways like Stripe, Paypal, Mollie etc.
  • You have 7 days to make the payment before we move forward with collections.
  • It was lovely to meet you and the team today, and to learn more about BUSINESS NAME and your goals with this project.
  • If you don’t see the download form, download template here.
  • This works on both sides, involving your executives as well as those at the invoicee’s business.

Nikita is a specialist who harbors a love for writing, oxford commas, and desserts. She creates engaging and high-quality content for businesses that want to see their Google search rankings surge. In her leisure time, you will find her binge-watching TV series or exploring new cafes in town. If there are some items for which payment has been made and other items that are yet to be paid for, follow the template below. If there are multiple items to be invoiced, here is an email invoice template that you can follow. But if their credit card has expired or got updated, you may be unable to process your payment due.

Automate Reminders

Please see How To Write A Winning Invoice Letter In 8 Easy Steps invoice number for [product/service name], due on . As your invoice is 90 days late, a 9 percent late fee has been added to the invoice total. If we do not receive payment by , we will immediately refer your account to a collection agency. Please contact me immediately about when we can expect the payment. Payment can be made via check to the address listed below or through our website at This is a friendly reminder that your account is now overdue.

  • We had discussed a potential partnership a few months ago, but hadn’t been able to formalize our recommended engagement.
  • Before leaning into executive involvement utilize effective payment chasing phone call scripts to try to engage your contact directly.
  • As mentioned in the contract, the total bill is at a rate of for the services rendered.
  • Creating a template for your invoice email will help you speed up the process of sending out invoices.
  • Companies often use advance payments for large orders or projects that require substantial upfront costs.
Tags: No tags

Comments are closed.